Organise an event

Co-productions

Revenue from ticket sales is divided between the co-producer and Kanneltalo according to an agreed percentage split, such as 70/30. With co-production events

• the co-producer is the main organiser
• tickets prices must be agreed with Kanneltalo
• the co-producer must sign an agreement on ticket sales with Lippu.fi through Kanneltalo
• Lippu.fi will pay the gross revenue from ticket sales to the co-producer
• the co-producer must pay 10% VAT on the revenue as per its VAT status and the law

Ticket sales
Tickets to Kanneltalo are sold through Lippu.fi. Co-producers cannot choose a different national ticket sales system, although they can sell some of the tickets themselves. 
If the co-producer is a private individual, the revenue from the event can only be paid through a self-employment payroll. In other words, private individuals must sign a contract with one of the providers of self-employment payroll services.
Private entrepreneurs and businesses must be registered for PAYE tax and their registration must be in force at the time of the event.
A ticket sales agreement must be signed before an event can be advertised. Download the agreement, read through the terms and conditions, fill in your information, sign the agreement, and send it by email to kanneltalo.info@hel.fi.

IPR
Responsibility for any IPR associated with events and liability for any related fees lies with the co-producer. 

Technical information
Please supply information about any technology needed for the event and other technical information at least six weeks before the event. A production meeting can be held if necessary, in which more detailed schedules can be agreed for technical set-ups and rehearsals. For more information, please contact our technical staff:
Production Designer, Lightning Manager Mirkka Saari: mirkka.saari (at) hel.fi
Stage Manager Pekka Saukkonen: pekka.saukkonen (at) hel.fi
Sound Manager Mauri Marin:  mauri.marin (at) hel.fi                                                                       

Culture companion tickets
Up to 10 tickets per event can be reserved for the culture companion scheme. These tickets are sold at a discounted price.  Tickets are subject to availability. Subscribers to the culture companion scheme pay EUR 5 for their ticket. Their culture companions are admitted free of charge. The availability of culture companion tickets is a stipulation by the City of Helsinki Cultural Office, and event organisers will not be compensated for the difference in ticket prices.
The culture companion scheme is designed for people who find it difficult to attend cultural events without a companion or who are unlikely to attend otherwise. The culture companion books the tickets, helps their companion get to the event, and provides assistance if necessary.
More information

Cloakroom and café
Kanneltalo has a staffed cloakroom where coats and bags can be left free of charge. The cloakroom attendant can be reached by calling +358 9 3103 2416. Kanneltalo’s café is open before events and during intermissions.

Programme suggestions and residencies

We are constantly looking for new productions, premières, tours, events and series of events in the field of performing arts, and especially theatre and circus, to add to our 
programme. Suggestions are reviewed on a first-come-first-served basis, and arrangements for producing performances that are chosen for the programme are agreed on a case-by-case basis. 

New productions can be included in Kanneltalo’s residency programme for rehearsal purposes. Residency rehearsals are usually held in the concert hall. Residencies are available in the summer and around New Year, and producers need to work without access to Kanneltalo’s technical staff. Rehearsals in other parts of Kanneltalo may be possible subject to availability.

Applications and enquiries can be sent to Kanneltalo's cultural producer.

Instructions for event organisers for
submitting event information (text, images and video)

Download instructions here (PDF)

Event information and publication

Kanneltalo’s communication and marketing operations are led by a marketing communications team to which cultural producers submit their event materials. We will use the text, images and video materials received in the event’s communication and marketing operations.

Your event will be seen in our channels, including:
• our websites:
kanneltalo.fi, tapahtumat.hel.fi and myhelsinki.fi
• our seasonal brochure
• our digital info screens
Some events are also promoted through our multi-channel
marketing campaigns.

Please send us the following information within the agreed timeframe:

1. Name of the event
2. Name of the performing group/artist
3. Event date(s) and time(s)
4. Duration of the event and potential intermission
5. Free or paid/ticket prices
6. Main genre of the event (e.g. film, dance, music, theatre)
7. Specification of the genre (e.g. modern dance, acoustic
guitar music, children’s event)
8. Event language
9. Short description of the event
Summarise your event to about 160 characters to help
the reader easily understand the content.
10. Specifications
Describe the event clearly. What does it offer and why is
it interesting? What is the target group? Briefly present
the event performers.
If the event includes themes that may shock the
audience, such as depictions of war, violence, death or
similar topics, please include a content warning in your
event information. Example: “Content warning: The event
includes depictions of war and violence.”
The maximum number of characters for event texts on
our website is 4,100 characters. We will lightly edit the
event texts, if necessary, and have the texts translated
into Swedish and English.
11. Websites and social media accounts of the performers
12. Contact details for enquiries

Event images

An event image is the key element in marketing communications
that draws the people’s attention. Invest in a high-quality, clear
image or photograph. We will edit the images and videos if
necessary.
• Send both horizontal and vertical images of the event.
• Please do not include logos or text in your image to make
sure that they suit the different communication channels
as well as possible.
• Deliver as high-quality images as possible, preferably
with at least 300 dpi resolution.
• Submit the images in JPG, PNG or TIFF format.
• If you have a poster or a collage of photos, please only
deliver the original image files used for them.
• Please note! The image supplier is responsible for the
copyrights of the images and the videos.
• Remember to mention the name of the photographer/
recorder or the source.

Video material (optional)

We publish videos in our social media channels. By submitting a video to us, you also grant us the right to edit and cut the material. If you do not have a video of your event,
you can also record a short video with your phone, explaining
why people should attend your event and what they can expect.

Social media

We produce content for our Facebook and Instagram accounts. You can find Kanneltalo on Facebook as Kanneltalo and on Instagram as @kanneltalohelsinki. The City of Helsinki Cultural Centres also have a shared Instagram account:
@kulttuuristadi.
If you produce social media content, tag us:
@kulttuuristadi & @kanneltalohelsinki.
We share this content on our accounts when possible.